It was not long ago that most employees received a physical paycheck, their employers printed voluminous payroll reports that they dutifully placed into filing cabinets and government agencies and other third parties received their entire required payroll reporting via paper.
Over the last few years, the Internet has begun to change all of this by allowing companies to transmit information to each other, move the required payroll liabilities electronically, receive their reports online and place greater emphasis on their employees direct depositing their paychecks into their bank accounts. But even with all of these advances most small- and mid-sized companies are still printing way too much paper.
This causes an unnecessary burden on the environment, costs onto the employer and inconveniences to the employee. So why haven't most companies gone green and embraced a totally paperless payroll operation?
First is awareness. Many companies today are just beginning to understand and embrace all of the choices, options and regulatory changes that allow employers to offer employees options outside of receiving a physical paycheck or deposit advice, such as Pay-cards for employees who don't have bank accounts.
The second is choice and cost-effectiveness. Going paperless required a considerable investment in software and internal capability. Payroll service companies previously offered half-solutions, thus limiting these conveniences to mid- and large-sized companies.
But now, thanks to innovative payroll services companies, any size business can go completely paperless. By doing so, the employer saves money by not printing checks and reports and by not having to pay delivery costs. Employees can access their pay information online as needed. Companies can now save as much as 20 to 25 percent on their payroll processing, while gaining internal efficiencies and doing something good for the environment.
An example of such innovations is a real-time payroll processing engine that allows employees to select direct deposit or Pay-card as they are hired, and access to their pay information online, which eliminates the need for a paycheck. It is a robust reporting tool that allows employers to securely store, access, transmit and archive all of their payroll and tax reports, rendering printing them obsolete. Payroll information can be presented in a graphical format that allows employers to make the information immediately actionable and make better business decisions.
With companies and people getting increasingly comfortable with the Internet, becoming more aware of the positive impact on the environment they can make and the constant search to save money, these services makes good sense for small and mid-sized businesses in the North County area.
For more information, call Augie Di Grazia, agency owner of Perquest Inc., at (760) 634-2315 or visit www.perquest.com.
Over the last few years, the Internet has begun to change all of this by allowing companies to transmit information to each other, move the required payroll liabilities electronically, receive their reports online and place greater emphasis on their employees direct depositing their paychecks into their bank accounts. But even with all of these advances most small- and mid-sized companies are still printing way too much paper.
This causes an unnecessary burden on the environment, costs onto the employer and inconveniences to the employee. So why haven't most companies gone green and embraced a totally paperless payroll operation?
First is awareness. Many companies today are just beginning to understand and embrace all of the choices, options and regulatory changes that allow employers to offer employees options outside of receiving a physical paycheck or deposit advice, such as Pay-cards for employees who don't have bank accounts.
The second is choice and cost-effectiveness. Going paperless required a considerable investment in software and internal capability. Payroll service companies previously offered half-solutions, thus limiting these conveniences to mid- and large-sized companies.
But now, thanks to innovative payroll services companies, any size business can go completely paperless. By doing so, the employer saves money by not printing checks and reports and by not having to pay delivery costs. Employees can access their pay information online as needed. Companies can now save as much as 20 to 25 percent on their payroll processing, while gaining internal efficiencies and doing something good for the environment.
An example of such innovations is a real-time payroll processing engine that allows employees to select direct deposit or Pay-card as they are hired, and access to their pay information online, which eliminates the need for a paycheck. It is a robust reporting tool that allows employers to securely store, access, transmit and archive all of their payroll and tax reports, rendering printing them obsolete. Payroll information can be presented in a graphical format that allows employers to make the information immediately actionable and make better business decisions.
With companies and people getting increasingly comfortable with the Internet, becoming more aware of the positive impact on the environment they can make and the constant search to save money, these services makes good sense for small and mid-sized businesses in the North County area.
For more information, call Augie Di Grazia, agency owner of Perquest Inc., at (760) 634-2315 or visit www.perquest.com.